Project Manager, EM-CRU, Emergency Medicine (Hybrid Opportunity)

School of Medicine, Stanford, California, United States

Administration

Post Date Oct 03, 2023

Requisition # 100909

This position will be based on the Stanford campus and is a hybrid of working on-site and working from home, subject to operational need.

Stanford University is seeking an Administrative Services Administrator 2 to serve as the Emergency Medicine Clinical Research Unit’s (EM-CRU) Project Manager. The person in this position would work closely with the EM-CRU Faculty Director, EM-CRU Director of Growth and Development, and EM-CRU Clinical Research Manager. This role will be a critical addition to Emergency Medicine Clinical Research Unit to provide leadership and oversight for multiple industry-sponsored clinical trials.

The EM-CRU Project Manager will be responsible for overseeing and supporting day-to-day trial operational activities as well as coordinating between the different internal and extreanltrial leadership groups and stakeholders. In addition, the Project Manager will develop Gantt charts and operational plans to coordinate key activities including trial start-up, staff training across the organization, monitor day-to-day study execution, recruitment and enrollment activities, oversee study staff across all functions and locations, and manage the study budget. The Project Manager will also responsible for designing the study patient care workflows and reviewing successful execution of those workflows at regular intervals.

The Project Manager position will be more external facing with an emphasis on research operations across three clinical research studies in the EM-CRU research portfolio. Specifically, this person will 1) engage with physician-investigators to operationalize their research projects or clinical trials, 2) liase with and manage internal and external stakeholders to ensure study activities are completed within the projected timelines throughout the full research study lifecycle, 3) develop and implement project management tools to effectively manage multiple trials across the EM-CRU portfolio, 4) assist in the development of EM-CRU project management procedures and policies, and 5) develop relationships with internal and external partners as warranted.

The objective is for the EM-CRU to be a service to the School of Medicine and Stanford Health Care community for early phase adult and pediatric patient enrollment occurring during the emergence care phase of their contact with the clinical environment. This includes developing and maturing the logistics of follow up beyond an emergency department visit or contact prior and enabling the department to be a nimble collaborator with industry.

Duties include:

• Developing and maintaining timelines and an operational plan using Smartsheet, or equivalent, project management software.

• Establishing and executing real-time communication management, project management, and risk assessment and mitigation plans.

• Organizing all aspects of meetings and committees. Overseeing meetings and review the status of the timelines, milestones, and metrics; changes in scope of work; budgeted versus actual expenditures; and key issues or problems.

• Monitor the scientific, infrastructure and resource needs of the projects in the light of resource availability and make necessary corrections, if needed.

• Assess training needs and develop associated training plans and training content.

• May direct and/or supervise staff. Educate research staff on established policies, processes, and procedures.

• Supervise the implementation of and adherence to study protocols.

• Lead the planning and operations for programs or functions that have significant business, regulatory and/or technical challenges requiring subject matter expertise.

• Evaluate programs or functions, policies and procedures. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures.

• Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function.

• May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.

* - Other duties may also be assigned.

DESIRED QUALIFICATIONS:

Relevant graduate degree preferred. Also see certifications below.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and five years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.

• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.

• Demonstrated creativity, problem solving, critical analysis, initiative, judgment and, decision-making skills.

• Demonstrated ability to develop and meet budget goals.

• Demonstrated solid planning and organizational skills.

• Demonstrated experience working independently and as part of a team.

• Excellent interpersonal, written and oral communication skills.

• Strong relevant subject matter knowledge.

• Ability to direct the work of others, for jobs requiring supervision.

CERTIFICATIONS & LICENSES:

Society of Clinical Research Associates, PMP, or Association of Clinical Research Professionals certification is preferred.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.

• Frequently stand/walk, sitting, grasp lightly/fine manipulation.

• Occasionally use a telephone.

• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

The expected pay range for this position is $95,000 to $141,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4122

• Employee Status: Regular

• Grade: J

• Requisition ID: 100909

• Work Arrangement : Hybrid Eligible