Executive Director of Operations, Human Neural Circuitry and CNC Programs

School of Medicine, Stanford, California, United States

Administration

Post Date May 09, 2024

Requisition # 103191

Stanford University is seeking an Executive Director to provide strategic direction for the administrative and operations-related functions for the Human Neural Circuitry Program (HNC), under the direction of Professor Karl Deisseroth. HNC is a university wide interdisciplinary, multi department research program that is partnered with Cracking the Neural Code (CNC) program and Stanford Hospitals, aimed at enhancing our understanding of neuropsychiatric disorders.

Working under the supervision of Dr. Deisseroth the Executive Director will play a crucial role in steering administrative and operational aspects of the HNC and its alignment with the CNC. The Executive Director will provide overall leadership and supervision to HNC staff and collaborate extensively with CNC staff, study physicians, clinical trial nurses, and hospital personelle to ensure smooth closed-loop operation of this central goal and to lead programmatic growth through the development of new integrated pre-clinical and translational programs. They will oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing, forecasting and reporting.

The executive director is independently responsible for leading and executing all aspects of the strategic planning process for the HNC and CNC Programs. The Director will have autonomy in developing and drafting grant and fundraising proposals for CNC, as well as joint HNC/CNC narrative and financial reports, and will be involved in the oversight and coordination of donor outreach and development.

The ideal candidate will need experience working in a large complex organization and with a multidisciplinary team, managing multiple projects and stakeholders simultaneously. They will have excellent communication skills and ability to skillfully manage interruption and multiple projects of short and long-term nature. Ability to support co-workers at all levels of the divisions (faculty, staff, trainees), understanding how to balance differing, sometimes competing needs of each category and advocate successfully both internally and outside the local organizations. The capability to balance and address the unique needs of faculty, staff, and trainees is a crucial requirement for this role.

Duties include:

• Direct staff and provide leadership to achieve goals and vision of the organization and the day-to-day operations. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.

• May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.

• Develop business plans and infrastructure to support research and teaching. Provide analysis and review of multi-year plans, including providing alternative methods for achieving goals when necessary. Influence faculty leadership on specific recommendations for current operation and for future development of the organization and lead process improvement.

• Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.

• Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting.

• Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.

• Represent Stanford HNC externally with collaborators and partners. Negotiate contracts and develop partnerships that reflect the mission of HNC and support the sustainability of the programs.

• Jointly direct the preclinical arm (CNC, for cracking the Neural Code) which interfaces with the clinical HNC program in University-spanning operation, and has operated a >$10M/year budget over >10 years.

• • The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

**DESIRED QUALIFICATIONS:** · Four-year college degree in Business Administration, Finance or relevant field and at least five years of progressively responsible experience in general administrative management or research administration in an academic setting, or equivalent combination of education and related experience that demonstrate an understanding of administrative and research management practices. · Knowledge of good leadership and HR practices and efficient business process management. · Experience in a large complex organization and the ability to direct and supervise a diverse group of professional and support staff. · Excellent organization skills with ability to skillfully manage interruption and multiple projects of short and long-term nature. · Ability to support co-workers at all levels of the divisions (faculty, staff, trainees), understanding how to balance differing, sometimes competing needs of each category and advocate successfully both internally and outside the local organizations. · Comprehensive knowledge of pre- and post-award research administration policies and practices. · Working knowledge of applicable federal laws and policies related to the conduct of research. · Ability to manage fund accounts. · Experience in personnel administration, financial administration and budget planning required. · Excellent written and oral communication skills, high level of proficiency in using computer systems, including Microsoft Office applications and knowledge of or the ability to quickly learn Stanford specific systems. · Demonstrated ability to work under pressure in a fast -paced environment with constantly shifting priorities and deadlines. · Demonstrated leadership skills with proven ability to form good working relationships with a wide variety of people. · Mission-driven attitude and service-oriented leadership style · Experience leading administrative aspects of clinical trials. · Financial management and analytics background including sponsored research, gifts, as well as hospital financial management and revenue cycle · Experience developing strategic plans and the implementation thereof · Experience leading large, overlapping teams with distinct but complimentary expertise · Exceptional written and verbal communication skills · Ability to generate executive level work deliverables with minimal input **EDUCATION & EXPERIENCE (REQUIRED):** Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** · Demonstrated leadership and supervisory skills including conflict resolution. · Excellent planning and organizational skills. · Excellent communication skills. · Strong financial expertise in accounting, budget planning and financial forecasting. · Strong expertise in grants and contract administration. · Strong negotiation and interpersonal skills. · Attention to detail and accuracy · Strong analytical and problem solving skills. · Strong expertise in business and management computer applications and databases. · Strong knowledge of industry standards and/or regulatory requirements. · Subject matter expertise for area(s) of responsibility. · Ability to multi-task and manage deadlines. **PHYSICAL REQUIREMENTS*:** · Constantly perform desk-based computer tasks. · Frequently sitting. · Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds. · Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.

• • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Occasional evening and weekend hours.

This role is open to candidates anywhere in the United States. Stanford University hasfive Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $120,000 to $185,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

WORK STANDARDS:

· Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

· Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

· Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

• • Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4132

• Employee Status: Regular

• Grade: K

• Requisition ID: 103191

• Work Arrangement : Remote Eligible