Job Description

JOB SUMMARY

Administers internal fiscal services, purchasing, and office administration.

MINIMUM QUALIFICATIONS

Bachelor’s degree from an accredited college or university in Accounting, Public Administration, Business Administration, or other closely related field, plus one (1) year of related experience; OR an equivalent combination of related education and experience.

Preference may be given for experience in fiscal administration that includes accounting responsibilities and program and systems implementation and monitoring.

ESSENTIAL FUNCTIONS

The following duties and responsibilities are intended to be representative of the work performed by the incumbent(s) in this position and are not all-inclusive. The omission of specific duties and responsibilities will not preclude it from the position.

Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without a reasonable accommodation.

• Oversees purchasing functions and reviews and prepares expenditures. Processes purchase requests. Prepares bank deposits, fund transfer forms and cash balance sheets; maintains records of all deposits.

• Oversees office administration.

• Performs Payroll and HR Coordinator functions for the Mayor’s Portfolio.

• Coordinates and maintains the County’s supplier/vendor records and provides training as needed.

• Manages, and provides administrative coordination and support for the County’s Trip Reduction program.

• Acts as fixed and controlled asset/inventory record manager. Administers the maintenance of fixed asset and controlled asset inventories.

• Prepares financial reports for the director and management team to aid in planning, decision making and monitoring.

• Advises project managers regarding capital project contract payments; schedules and makes those payments.

• Initiates and prepares journal entries for the transfer of funds between various Division and County budgets; and verifies that journal vouchers have been posted in the County’s accounting system.

• Monitors contracts with outside vendors and service providers; ensures annual vendor contracts are in place in accordance with County policy; maintains file of Contract Vendors.

• Identifies fiscal problems, gathers information, prepares reports and makes recommendations.

• Completes special assignments and projects as requested.

• Prepares and verifies travel requests, and answers travel related questions.

• Attends monthly Department Fiscal manager meetings and County-wide fiscal manager trainings.

KNOWLEDGE, SKILLS AND ABILITIES (KSA)

Knowledge of:

• Budgeting principles and practices

• Accounting and cash handling procedures

• Fiscal practices and procedures

• Purchasing procedures

• County-wide policies and procedures

• Personnel policies and procedures

• Office operations and support functions

• Payroll practices

• Modern office methods and techniques

• Business English

• Record keeping principles and practices

Skills and Abilities to:

• Prepare and monitor budgets

• Perform office management

• Perform general accounting tasks

• Work with computer software related to job specific duties

• Effectively motivate, train and direct the work of others

• Exercise discretion and confidentiality

• Work independently and use good judgment

• Read and interpret complex written policies

• Follow verbal and written procedures and instructions

• Communicate effectively both verbally and in writing

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

IMPORTANT INFORMATION REGARDING THIS POSITION

Job LocationsUS-UT-Salt Lake City

Requisition ID2024-36518

of Openings500

Requisition Post Information* : Posted Date1 month ago(5/2/2024 12:47 PM)

SLCO Department (Portal Searching)Human Resources

Location : LocationUS-UT-Salt Lake City

Location : Address2001 S State St.

Location : Postal Code84190

Position Type (Portal Searching)Regular Full-Time (Merit)