Gogo

Broomfield, CO Full time Posted Yesterday R2891

As a Gogo Business Aviation CONTRACT Senior Administrative Assistant for the Talent Acquisition function, you will ensure our candidates have the best experience!

You will provide administrative support to the recruiting function in various customer-serving aspects of employment. You will work closely with the Director of Talent Acquisition to guide candidates through our hiring process and connect them to the magic of becoming a Gogo team member! In this role, you will interact with all functions of Gogo Business Aviation and potential candidates (external and internal). You will also be interacting externally with contractors and vendors.

If you have high energy and a positive attitude, are organized and detail-oriented, love to work with a diverse group of people, thrive on behind-the-scenes work, and can take charge in a fast-paced environment while performing multiple administrative duties, then keep reading!

COME ON BOARD THE GOGO TALENT ACQUISITION TEAM!

How will you make a difference?

Support the efficiency of the Talent Acquisition process by reviewing and posting roles

Schedule hiring kick-offs, pre-briefs, phone screens, interviews, and debriefs with an emphasis on proactive planning as well as the flexibility to accommodate changing needs and requirements

Arrange travel for candidates and out-of-state hires

Maintain responsibility for entry, maintenance, and integrity of data in our Applicant Tracking System (Workday)

Work with Accounts Payable to process the candidates' travel expenses

Manage all contracts (ONIT)

Process invoices (purchase order requests) and follow through (Esker)

Maintain and update TA processes

Schedule and handle the logistics of TechTalks, career fairs, and other events at a university campus

Pull together monthly or quarterly reports (ex, candidates' experience survey)

Participate in the TA team's weekly stand-up meetings and give updates on background checks and onboarding of future hires

Coordinate the onboarding of new employees with Talent Management, Facilities, and IT teams

Welcome candidates to Gogo, prepare the interview room, and order lunch as appropriate

Assist the HR team with coordinating employee events, including catering needs, set-up, and clean-up

Act as a backup to processing I-9

Backup for Employee badges

Will cover some aspects of the role of Executive Assistant when out of the office

Other projects and responsibilities as assigned - Including assisting with special projects

Qualifications

Associate degree or equivalent combination of training and professional experience

7+ years of as an Executive Assistant, Administrative, or Coordinator, in an office setting

Able to lift 10 lbs

This is a 4-6-month contract role to start, with the opportunity to become a full-time, permanent job at the end of the contract

Willing to be in the office Monday through Friday; Schedule is 8:00 am-5:00 pm MST

Required Experience, Skills, and Talents

Always maintain a high level of confidentiality

Communicate professionally, tactfully, and with the utmost diplomacy, treating all candidates and employees with dignity and respect